Tuition Reimbursement

Tuition assistance is offered by Henry Ford Health System to encourage employees who want to pursue educational opportunities to enhance their skills and prepare them for future positions within HFHS.

Eligibility

Full time benefit eligible non-union employees regularly scheduled to work at least 64 hours or more per pay period and part time benefit eligible non-union employees regularly scheduled to work 40 hours per pay period are eligible to participate.

Eligible employees can participate in the plan on the first day of the month following 90 days of employment.

Eligible employees must be actively working at the time of application and reimbursement.

Eligible employees must complete the tuition reimbursement form and receive approval from their manager prior to the beginning of each academic term. The Tuition Reimbursement Request Form can be obtained by clicking on HR Documents/Forms and searching for Tuition.

Benefit

Full time employees may be reimbursed up to $3,000 per calendar year and part time employees may be reimbursed up to $1,500 per calendar year for tuition, books, lab fees and registration fees. Approval may be granted for accredited courses of study leading to a degree in a field related to the employee’s current position or possible future position that may realistically be utilized at Henry Ford Health System.

Financial assistance received from outside sources such as Veteran’s allowance, scholarships, grants, etc. must be used prior to receiving reimbursement under this plan.

Acceptable Courses of Study

Courses that are required as part of a degree program offered by an accredited institution will be acceptable for reimbursement. The course must begin after the employee is eligible for the plan.

Accredited institutions include Community Colleges and Universities, Vocational or Technical Schools accredited by the National Association of Trade and Technical Schools.

College Level Examination Programs (CLEP) which are administered for students to earn credit for a course by examination are reimbursable.

Workshops, courses awarding continuing education units (CEU’s), conferences or certifications are not eligible for reimbursement through the tuition assistance plan. Contact your manager to verify if funds are allocated in the department budget to cover a portion of these expenses.

Procedures

Employee must complete the Tuition Reimbursement Form and receive approval from their manager prior to the beginning of each academic term.

Within 30 days after the completion of the course, the employee must submit the Tuition Reimbursement Form along with the official proof of passing grade(s) and an itemized paid receipt for the tuition, books, lab fees and registration fees to Employee Services, OFP-4E. Lateness in submitting the request will be grounds for disapproval.

A grade of "C" or better is required for undergraduate studies and a grade of "B" or better is required for graduate studies in order to receive reimbursement. A "Pass" grade is required when a Pass/Fail system is utilized.

Additional information may be requested by Employee Services to substantiate and clarify the course work.

EMPLOYEES SHOULD KEEP COPIES OF ALL TUITION REIMBURSEMENT DOCUMENTATION SUBMITTED TO EMPLOYEE SERVICES FOR PROCESSING.